Bulletin Board Guidelines

 

Display Case Guidelines

 


 

 

Goal

To apply a consistent philosophy to the use of library display facilities in public areas.

Rationale

Primary use of the main display case, other display facilities and bulletin boards in public areas is to focus on Brighton Memorial Library collections and programs as a means of patron notification of library information.

With the exception of the digital display system, secondary use, where time and space permit, is the non-profit and non-commercial display of projects and activities and posting of notices of cultural, civic or educational interest.

Policy

The use of library display facilities is under the sole control of the Library Board of Trustees, with the Director administering the policy established by the Library Board. With the exception of the digital display system, when not in use by the library, the display facilities are available for non-profit, non-commercial exhibits and notices of cultural, civic or educational interest according to approved guidelines.

General Guidelines

  1. The library assumes no responsibility for the preservation, protection or possible damage to or theft of any item displayed or posted. All items placed in the library are done so at the owner's risk.

  2. Display of items or posting of notices does not constitute an endorsement by the library.

  3. Determination of the appropriateness of the display or material for posting is the sole decision of the Director or delegated representative.
     

Bulletin Board Guidelines

  1. Notices must be brought to the Circulation Desk not more than one month prior to the date of the event.

  2. Notices will be reviewed, posted and arranged by staff, as time and space permit, for not longer than one month.

  3. Notices for events held on specific dates will be removed and discarded following the dates.

  4. Any notice not posted by library staff will be removed and discarded.

  5. For-profit, commercial, personal and employment notices will not be posted.

  6. Notices of fundraising events and volunteer opportunities to benefit non-profit organizations may be posted.
     

Display Case Guidelines

  1. Use of the display case is by application.

  2. Applications must be submitted three (3) months in advance of the available date of the exhibit.

  3. Scheduling will be determined by library staff as time and space permit.

  4. Placement and removal of exhibits will be the responsibility of the exhibitors and may be conducted only during regular library hours.

  5. Exhibitors may provide identification on a 3" x 5" card placed within the display. Inquiries are to be directed to the exhibitors only.

  6. Displays will be available for public viewing only during regular library hours.
     

Digital Display Guidelines
 

  1. The digital display communications system is a marketing tool that informs patrons of BML announcements, programs, resources and services and, as such, will be used solely by and for BML. 
  1. The system will be turned on in the morning and off at night by staff.   
  1. The Community Relations Manager is the point person for all communication displays.
  1. Slides, as well as other relevant formats, will be uploaded on an as needed basis by the Community Relations Manager. 
  1. The Network Technician is the point person for all technological issues.
  1. The display system may not be used as a television unless cleared with the Executive Library Director.

   

Revised and approved by the Library Board of Trustees 10-20-08


 
 

 
 
2300 Elmwood Avenue, Rochester NY 14618
Voice (585) 784-5300 - TDD (585) 784-5302